Art Society of Monmouth County

 

PROSPECTUS

2023 Oldies but Goodies Exhibit

 

Middletown Township Public Library

55 New Monmouth Road

Middletown, NJ 07748

The Online Registration Period is:

Sunday, February 12^th, to Friday, February 24^th, 2023 

@ midnight

Receiving of Art: Friday, March 3^rd, 2023 from 1pm to 3pm &

Monday, March 6^th, 2023 from 12pm to 3pm

Exhibit Dates: March 7^th - April 1^st, 2023

Reception and Takedown: Saturday, April 1^st, 2023

RECEPTION 1-3PM and TAKEDOWN 3-4PM

This Exhibit will feature artwork displayed at the Middletown Township Public Library (MTPL) and on the ASMC Website. This Exhibit is not sponsored at this time and no monetary awards will be given.

The Exhibit is open to all current ASMC members. There will be an entry fee for each artwork in this Exhibit.

The Exhibit will be judged by a professional who will evaluate the various medium categories for award ribbons 

(1^st, 2^nd, 3^rd place and Achievement ribbons)

Note: For any questions regarding the submission process, please contact ASMC at asmc722@gmail.com

ONLINE REGISTRATION DATES:

·     To participate in this exhibit, you must register online which starts Sunday February 12^th, and ends Friday, February 24^th, 2023 @ Midnight (no exceptions past deadline). By providing the requested information and a JPEG file(s), your work will appear both in our website gallery of the Exhibit and on display at MTPL. If you do not want your work to appear in our website gallery, then you do not have to attach a JPEG file, but you still must provide the requested information on the online Submission Form.

·     Our Website Gallery Art Exhibit will be on our website once judging is complete.

·     If you cannot drop off your artwork on Receiving Days (Friday, March 3^rd from 1pm to 3pm or Monday, March 6^th 12pm-3pm), please arrange for someone else to do so.

·     An Exhibit Awards Reception will be held at MTPL on Saturday, April 1^st, 2023 from 1-3pm and take-down & removal of artworks will follow.  

 

EXHIBIT REQUIREMENTS

·     A participant in this exhibit must be a fully-paid, current member (see below).

·     Up to two entries are permitted per artist.

·     For this show, there is no “recency of creation” requirement (hence the name “Oldies But Goodies”) and cannot have previously won any ASMC monetary awards; works of art are to be older than five years.

·     The artwork represented in your submitted JPEG file(s) must be an original work by the artist; the artwork can be for sale or not for sale “NFS” (this Exhibit is the only ASMC show where “NFS” is allowed). The sale price should be based upon a matted and/or framed work; no nudes or political statements will be accepted

·     For Photographs, all elements must be the work of the submitting artist and have been produced by a camera or a cell phone. However, computer-generated textures for backgrounds and software enhancements may be used. Computer-generated images are not considered photographs.

·     Artists are encouraged to insure their works, as the ASMC is not responsible for damage or loss of artwork during the Exhibit.

·     1^st, 2^nd, 3^rd Place and Achievement Ribbons may be awarded by an independent judge for the following mediums: acrylics, oils, pastels, photography, watercolors, mixed/other, drawing, digital art and sculpture (artist must provide a pedestal). If entries in any category total four or fewer, that medium will be combined with another medium.

Exhibit physical-entry restrictions:

-      Works exceeding 40’ x 50” (frame included) will not be accepted;

-      Works weighing over 20 lbs will be excluded.

·     A 20% commission to ASMC will be collected for works sold as a result of the exhibit. Sales Tax remittance is the responsibility of the artist. Inquiries for purchases of art will be made to the ASMC’s email: info@artsocietyofmonmouthcounty.org. The artist will be connected with the potential buyer.

·     The Submission Form requires an Electronic Signature. To do this, press and hold your “Mouse” button down. By providing this Electronic Signature you agree: (a) that the rules for this Exhibit will be followed, (b). that the information is correct, and (c) that it is not subject to modification.

 

MEMBERSHIP INFORMATION

The ASMC Annual Membership starts September 1^st and ends August 31^st.

If you are not current with your dues, your membership can be renewed by mailing a check for $30 for individuals or $40 for household, payable to the ASMC and mailed to the:

ASMC

PO Box 722, New Monmouth, NJ 07748-0722

ATTN: Membership

Alternatively, you can use PayPal (accessed from our website).

If you are not a member, you can join the ASMC by going to the: “Join Us” Membership page at www.artsocietyofmonmouthcounty.org and follow the instructions on the new Membership page.

 

ENTRY SUBMISSION PROCESS

There are six steps are involved in the submission process:

Step 1 – ARTWORK PREPARATION

·     Photograph your artwork using a camera or cell phone. Avoid glare, reflections, and distortions (see instructions on our website). Save your selected JPEG files on your device with the file format listed below.

·     Select one or two JPEG file(s) of the selected work(s) to be entered with no frame or mat showing

Resize your JPEG file(s) resolution at 72 ppi; long side equal to or greater than 2000 pixels. File size must be less than 3 MB. If you can, set Color Space to s-RBG, done for better viewing with a monitor.

-If you need assistance with resizing your photo, see instructions on our website.

- Mobile phone photographs are acceptable (submit as a JPEG file).

·     Rename your JPEG file

-Select a Medium Code for the file:

O = Oils; A = Acrylics; WC = Watercolors; PA = Pastels; PH = Photography; MO = Mixed/Other; DR = Drawing; DA = Digital Art; and S = Sculpture.

-      Required Information for JPEG File Name:

“Medium Code_Name Last_Name First_Title”

Example: “PH_Smith_John_My Old Homestead”

Notes:

-      Be sure that your JPEG files are properly resized and named before “Clicking” the “Submission Form” link.

-      During online submission, you will be asked to provide: the height (H) and width (W), both in inches, of the unframed artwork, the year in which the artwork was completed and the cost to a buyer to purchase the artwork.

-      Additional comments: type of frame & matting, cost options, etc.

-      By submitting JPEG files to the ASMC, you are granting permission for these files to be utilized for promoting shows and exhibits sponsored by the ASMC. It is further understood that the Copyright for said JPEG files remains with the submitted artist.

 

Step 2 – ENTRY FEE PAYMENT METHODS* See End Notes for further details 

TO ENTER THE EXHIBIT, YOU MUST BE A CURRENT MEMBER AND PAY A $5 ENTRY FEE PER ENTRY

·     Payment Option 1 – Pay with Check (no cash accepted):

-      Make check out to the ASMC; Memo “2023 Oldies But Goodies Exhibit”

-      Mail check IMMEDIATELY to:

ASMC, PO Box 722

New Monmouth, NJ 07748-0722

ATTN: “2023 Oldies But Goodies Exhibit”

·     You will receive an email from the ASMC referencing your payment

·     Payment Option 2 – Pay using PayPal (found on Submission Form): 

-      After you have filled in the required information on the
Submission Form and selected PayPal as a method of payment, you will be directed to the PayPal site.

-      Provide the “Entry Fee” and in the “Write a Note” box, enter your name and “Oldies But Goodies Exhibit”.

-      You may utilize your Debit Card or Credit Card instead of a PayPal account.

-      You will receive a notice from PayPal confirming payment. 

 

Step 3 – ARTWORK ENTRY and PAYMENT 

At this point in the Exhibition Submission Process, please make sure that you understand the requirements regarding entry, payment and what information you will receive from the ASMC and PayPal. You will receive an acknowledgment that your submission has been received regardless of your method of payment (from “noreply@jotform.com”) and an additional acknowledgment from PayPal regarding your payment. 

Note: the following addresses should be placed into your e-mail address book to prevent the confirmation from ending up in your SPAM folder: asmc722@gmail.com, info@artsocietyofmonmouthcounty.org,  and noreply@jotform.com. 

 

You are now ready to register. The registration period starts Sunday, February 12^th; it ends Friday, February 24^th @ Midnight. Entry fees are non-refundable.

Note that Steps 4, 5 and 6 are what to do after you register. To register go to the BOTTOM of this Prospectus and click: 

 

“ΤO REGISTER and ACCESS THE SUBMISSION FORM,
CLICK HERE {SUBMIT}”

NOTE: THIS LINK IS NOT ACTIVE UNTIL 2/12/2023

 

Step 4 - CONFIRMATION OF SUBMISSION 

Once you complete the Exhibition Submission Form in Step #3, you will receive an acknowledgment that your submission payment has been received by PayPal. If you elected to pay by Check, you will receive a confirmation e-mail from the ASMC when the check is received. Regardless of your method of payment, you will receive a confirmation in the form of an e-mail from noreply@jotform.com describing the details of the submission. If you do not receive these confirmations, contact the ASMC at: asmc722@gmail.com 

If your dues are not current, you will be informed to “Renew”, so that your work can be shown and be eligible for an award. If you are not a member, you will be asked to join through the website. If you have not paid the exhibit entry fee(s), either by check or PayPal, by March 6^th you will not be entered into the exhibit. 

 

Step 5 – DROP OFF ARTWORK 

Prior to traveling to MTPL, please check our website for any potential closure of the MTPL or our forced transition to a Virtual Exhibit. Prior to dropping off your artworks, please complete a “BACK LABEL” for the back lower right corner of your artwork. A tag number (TAG #) will be provided on Receiving Day that will identify your works for judging. 

 

Step 6 – END OF SHOW PICK-UP 

At the conclusion of the exhibit at MTPL, all artworks must be removed following the closing reception. If you cannot do this yourself, please arrange to have it removed. If artwork remains, the ASMC will take possession of the items for 30 days, after which the artwork will be donated to a non-profit organization. 

 

*NOTES:
At the end of the Submission form:

• if you select “Check”, click the "Submit" button. Please mail check to the ASMC. 

• If you select “PayPal”, click the PayPal Checkout button. You will be redirected to log into your PayPal account. After successfully paying through PayPal, your submission information will automatically be submitted. 

 

ASMC RESERVES THE RIGHT TO DISQUALIFY ANY ENTRY THAT DOES NOT ADHERE TO THE RULES