PROSPECTUS
The Art Society of Monmouth County
The Ruth Crown 2025 Memorial Art Exhibit
Sponsored by the Crown Family
Middletown Township Public Library
55 New Monmouth RD
Middletown, NJ 07748
Online registration period: Sunday, March 9 to Friday, March 21
Receiving of Art: Saturday, April 5, 10am-noon
Exhibit
Dates: April 7 - May
31 during MTPL business hours.
Awards Reception: Saturday, May 31, 1pm
Takedown immediately following the Reception
# of Entries: Up to 2 for original art;
Entry fees: $10 first entry; $15 for two entries
To register, read this prospectus and follow the instructions.
The Exhibit is sponsored by the Crown family and monetary awards will be given for original art. The Exhibit is open to all current ASMC Members and an Entry Fee will be assessed. The Exhibit will be judged by a professional who will evaluate the various medium categories for award ribbons (1st, 2nd, 3rd place {monetary} and Achievement ribbons) for ORIGINAL ART. Only one monetary award will be given to an individual artist.
EXHIBIT REQUIREMENTS
A participant in this exhibit must be a fully-paid current member (see below).
●Up to two (2) ORIGINAL entries are permitted per artist in traditional categories.
● For this show, entries must have been completed within the last 5 years and cannot have previously won any ASMC monetary awards.
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The artwork represented in your submitted JPEG file(s) must be an original work by the artist. The artwork must be for sale; not for sale
(“NFS”) is not allowed. The sale price should be based upon a matted and/or framed work. No nudes or political statements will be accepted. For photographs, all elements must be the work of
the submitting artist and have been produced by a camera or cell phone. However, software generated textures
for backgrounds and enhancements may be used. Computer-generated images are not considered photographs.
● Artists are encouraged to insure their works, as the ASMC is not responsible for damage or loss of artwork during the Exhibit -
1st, 2nd, 3rd Place and Achievement Ribbons will be awarded by an independent judge for ORIGINAL ART in the following mediums: acrylics, oils, pastels,
photography, watercolors, mixed/other. Only one place award will be given to an individual artist. If entries in any category are four or fewer, that medium will be combined with
another medium.
● Exhibit physical-entry restrictions:
- works exceeding 40” x 50” (frame included) will not be accepted;
- works weighing in excess of 20 pounds will be excluded. - A 10% commission is to be paid to the ASMC by the artists for art sold as a result of the Exhibit.
- Sales Tax remittance is the responsibility of the artist. Inquiries for purchase of art will be made to the ASMC’s email: info@artsocietyofmonmouthcounty.org. The artist will be contacted and connected with the potential buyer.
MEMBERSHIP INFORMATION
The ASMC Annual Membership starts September 1st and ends August 31st. If you are not current with your dues, your membership can be renewed by mailing a check for $30 for individuals or $40 for household, payable to the ASMC and mailed to the:
ASMC
PO Box 722
New Monmouth, NJ 07748-0722 ATTN: Membership
Alternatively, you can use PayPal (accessed from our website).
If you are not a member, you can join the ASMC by going to the: “Join Us” Membership page at www.artsocietyofmonmouthcounty.org
and follow the instructions on the new Membership page.
After completing the new member form, you can pay using PayPal instead of mailing a check. Once your form and payment are received, you will be contacted by our Membership VP to welcome you. You may then enter the exhibit.
Sign up for our email list (right-hand column) so that you receive updates and reminders.
SUBMISSION INSTRUCTIONS
The following six steps are involved in the submission process:
Step 1 – ARTWORK PREPARATION
Select your photographs taken with a camera or cell phone. Avoid glare, reflections and distortions (see instructions on our website).
Save as JPEG files on your device.
Select up to two JPEG files of the works to be entered.
Resize your JPEG file(s). Resolution at 72 ppi; long side is equal or greater than 1000 pixels. File size must less than 3 MB.
- If you need assistance with resizing your photo, see instructions on our website.
- Mobile phone photographs are acceptable (submit as a JPEG file).
Re-name your JPEG file
- Required Information for JPEG File Name:
“Name Last_ Name First_ Title_Entry Number”
-Examples for multiple entries: “Smith_John_My Old Homestead_1”
“Smith_John_My New Homestead_2” “Smith_John_My Destroyed Homestead_Copy Cats 3”
Notes:
- Be sure that your JPEG file is properly resized and named before ‘Clicking” the “Submission Form” link.
- During on-line submission you will be asked to provide:
= the length and width height (H) and width (W), both in inches, of the unframed artwork and the cost to a buyer to purchase the artwork.
= any additional comments, such as: type of frame & matting available, cost options.
- By submitting JPEG files to the ASMC, you are granting permission for these files to be utilized for promoting shows and exhibits sponsored by the ASMC. It is further understood that the Copyright for said JPEG files remain with the submitting artist.
Step 2 – ENTRY FEE PAYMENT - $10 first entry; $5/per additional entry
TO ENTER THE EXHIBIT, YOU MUST BE A CURRENT MEMBER AND PAY ENTRY FEES FOR EACH WORK SUBMITTED.
Payment Option 1 - Pay with Check (no cash accepted):
- Make check out to the ASMC; Memo “2025 Ruth Crown Memorial Art Exhibit”
- Mail check IMMEDIATELY to: ASMC, PO Box 722,
New Monmouth, NJ 07748-0722. ATTN: “2025 Ruth Crown Memorial Art Exhibit”
- You will receive an email from or contacted by the ASMC if your Check has not been received.
Payment Option 2 - Pay using PayPal (found on Submission Form): - After you have filled in the required information on the Submission Form and selected PayPal as a method of payment, you will be directed to the PayPal site.
- Provide the “Entry Fee” and in the “Write a Note” box”; please include your name and “2025 Ruth Crown Memorial Art Exhibit”.
- You may utilize your Debit Card or Credit Card instead of a PayPal account.
- You will receive a notice from PayPal showing payment.
Step 3 – ARTWORK ENTRY
At this point in the Exhibition Submission Process, please make sure that you understand the requirements regarding entry, payment and what information you will receive from the ASMC and PayPal.
[Note: the following addresses should be placed into your e-mail address book to prevent the confirmation from ending up in your SPAM folder asmc722@gmail.com, info@artsocietyofmonmouthcounty.org and noreply@jotform.com].
You are now ready to register.
- Please note that Steps 4, and 5 are what to do after you register and Step 6 refers to the End of Exhibit Pick-Up.
- To register go to the bottom of this Prospectus and click {Submit}
Entry fees are non-refundable.
Step 4 - CONFIRMATION OF SUBMISSION
Once you complete the Exhibition Submission Form in Step #3, you will receive an acknowledgment that your submission payment has been received by PayPal. If you elected to pay by Check, you will only be notified that the ASMC has not received your Check and that an alternative payment arrangement will have to be made. Regardless of your method of payment, you will receive a confirmation in the form of an e-mail from noreply@jotform.com describing the details of the submission. If you do not receive a confirmation, contact the ASMC at asmc722@gmail.com.
If your dues are not current, you will be informed to “Renew”, so that your work can be shown and be eligible for an award. If you are not a member, you will be asked to join through the website. If you have not paid the exhibit entry fees (either by check or PayPal) by March 31, 2025 @ Midnight, bring your check to Receiving and April 5.
Step 5 – DROP OFF ARTWORK
The receiving for the Ruth Crown Memorial Art Exhibit will be Saturday, April 5 between the hours of 10am – 12pm, at the Middletown Township Public Library, 55 New Monmouth RD, Middletown, NJ 07748
- Prior to dropping off your works, please print and fill out a “BACK LABEL” for each work entered www.artsocietyofmonmouthcounty.org . TAG #’s will be provided by the Receiving Team.
Step 6 – END OF EXHIBIT PICK-UP
At the conclusion of the Ruth Crown Memorial Art Exhibit at the MTPL, all artworks must be removed following the closing reception (Saturday May 31 at 1pm; takedown immediately after). If you cannot do this yourself, please make arrangements to have it removed. If artwork remains, the ASMC will take possession of the items for 30 days, after which the artwork will be donated to a non-profit organization. IF YOU MUST REMOVE YOUR ARTWORK PRIOR TO THE RECEPTION, PLEASE ADVISE THE ASMC AT asmc722@gmail.com
THIS LINK WILL BE ACTIVE ON 3/9/25
ASMC RESERVES THE RIGHT TO DISQUALIFY ANY ENTRY
THAT DOES NOT ADHERE TO THE RULES