Welcome to the Art Society of Monmouth County

 

THIS EXHIBIT IS NOW CLOSED

TO SUBMISSION OF ART 

PROSPECTUS FOR 

The 2023 Fall Anniversary Exhibit

Middletown Township Public Library

Middletown, NJ

 

Receiving of Art: Saturday, December 2nd,  10am-noon

Exhibit dates December 4th, 2023 - January 6th, 2024

Reception and Takedown Saturday, January 6th, 2024

RECEPTION January 6 from 12n-1pm

 

On line registration is required beginning 11/12/2023 on the ASMC website, and will end on 11/24/2023 at midnight.

This Exhibit will feature artwork displayed at the Middletown Township Public Library 

and on the ASMC’s Website.

 

This Exhibit is open to all current members, an entry fee will be assessed. The Exhibit will be judged by a professional who will evaluate the various medium categories for award ribbons (1st,2nd 3rd, place {monetary} and achievement ribbons may be awarded). Only one place award will be given to an individual artist

 

EXHIBIT REQUIREMENTS

 

·     Online registration is required beginning 11/12/2023 on the ASMC website, and will end on 11/24/2023 at midnight. A participant in this exhibit must be a fully paid current member.

·     Up to one entry per artist, as space is limited with this venue.

·     The artwork must be for sale and cannot have previously won any ASMC monetary awards. The sale price should be based upon the matted and framed work. No nudes or political statements will be accepted.

·     The artwork represented in your submitted JPEG file must be an original work by artist 

·     Artist are encouraged to insure their works, the ASMC is not responsible for damage or loss of artwork during the exhibit.

·     Exhibit physical-entry restrictions; works exceeding 24”x 36” or in excess of 20lbs will not be accepted.

·     A 20% commission to ASMC will be collected for works sold as a result of the Exhibit. Sales Tax remittance is the responsibility of the artist. Inquires for the purchase of art will be made to the ASMC’s email: info@artsocietyofmonmouthcounty.org. The artist will be contacted and connected with the potential buyer.

·     The submission Form requires an Electronic Signature. To do this, press and hold your “Mouse” in the box until a dot is shown and you can “write” your signature holding the left “Mouse” button down. By providing this Electronic Signature you agree that the rules for this Exhibit will be followed, that the information is correct, and it is not subject to modification.

 

MEMBERSHIP INFORMATION 

The ASMC Annual Membership starts September 1st and ends August 31st. If you are not current with your dues, your membership can be renewed by mailing a check for $30 for individuals or $40 for household, payable to the ASMC and mailed to the: 

ASMC
PO Box 722
New Monmouth, NJ 07748-0722 

ATTN: Membership

Alternatively, you can use PayPal (accessed from our website).

If you are not a member, you can join the ASMC by going to the: “Join Us” Membership page at www.artsocietyofmonmouthcounty.org and follow the instructions on the new Membership page.

 

ENTRY SUBMISSION PROCESS

 

There are six steps are involved in the submission process:

 

Step 1 – ARTWORK PREPARATION

·     Photograph your artwork using a camera or cell phone. Avoid glare, reflections and distortions (see instructions on our website). Save your selected JPEG files on your device.

 

·     Select one or two JPEG file(s) of the selected work(s) to be entered. (no frame or mat showing)

 

Resize your JPEG file(s) resolution at 72 ppi; long side equal or greater than 2000 pixels. File size must be less than 3 MB. If you can, set Color Space to s-RBG, done for better viewing with a monitor.

-If you need assistance with resizing your photo with resizing your photo, see instructions on our website.

- Mobil phone photographs are acceptable (submit as a JPEG file).

·     Rename your JPEG file

-Select a Medium Code for the file:

O = Oils; A = Acrylics; WC = Watercolors; PA = Pastels; PH = Photography; MO = Mixed/Other; DR = Drawing; DA = Digital Art; and S = Sculpture.

-      Required Information for JPEG File Name:

“Medium Code_Name Last_Name First_Title”

Example: “PH_Smith_John_My Old Homestead”

Notes:

-      Be sure that your JPEG files are is properly resized and named before “Clicking” the “Submission Form” link.

-      During online submission you will be asked to provide: the height (H) and width (W), both in inches, of the unframed artwork, the year in which the artwork was completed and the cost to a buyer to purchase the artwork.

-      Any additional comments, such as: type of frame & matting, cost options, etc.

-      By submitting JPEG files to the ASMC, you are granting permission for these files to be utilized for promoting shows and exhibits sponsored by the ASMC, it is further understood that the Copyright for said JPEG files remains with the submitted artist.

Step 2 – ENTRY FEE PAYMENT METHODS* See End Notes for further details 

TO ENTER THE EXHIBIT, YOU MUST BE A CURRENT MEMBER AND PAY A $5 ENTRY FEE 

 

·     Payment Option 1 – Pay with Check (no cash accepted):

-      Make check out to the ASMC; Memo “Fall Anniversary Exhibit”

-      Mail check IMMEDIATELY to:

ASMC, PO Box 722,

New Monmouth, NJ 07748-0722.

ATTN: “2023 ASMC Fall Anniversary Exhibit”

 

·     You will receive an email from the ASMC referencing your payment.

·     Payment Option 2 – Pay using PayPal (found on Submission Form): 

-      After you have filled in the required information on the
Submission Form and selected PayPal as a method of payment, 

you will be directed to the PayPal site.

-      Provide the “Entry Fee” and in the “Write a Note” box”, please include your name and “2023 Fall Anniversary Exhibit”.

-      You may utilize your Debit Card or Credit Card instead of a PayPal account.

-      You will receive a notice from PayPal confirming payment. 

 

Step 3 – ARTWORK ENTRY and PAYMENT 

At this point in the Exhibition Submission Process, please make sure that you understand the requirements regarding entry, payment and what information you will receive from the ASMC and PayPal. You will receive an acknowledgment that your submission has been received from the ASMC regardless of your method of payment (from noreply@jotform.com) and an additional acknowledgment from PayPal regarding your payment. 

Note: the following addresses should be placed into your e-mail address book, to prevent the confirmation from ending up in your SPAM folder asmc722@gmail.com, info@artsocietyofmonmouthcounty.org and noreply@jotform.com. 

You are now ready to register. The registration period is from Sunday, November 12th and ends Friday, November 24th @ Midnight. Entry fees are non-refundable.

Note that Steps 4, 5 and 6 are what to do after you register. To register go to the BOTTOM of this Prospectus and click: 

 

“ΤO REGISTER and ACCESS THE SUBMISSION FORM,
CLICK HERE {SUBMIT}”

NOTE: THIS LINK IS NOT ACTIVE UNTIL 11/12/23

 

 

Step 4 - CONFIRMATION OF SUBMISSION 

Once you complete the Exhibition Submission Form in Step #3, you will receive an acknowledgment that your submission payment has been received by PayPal. If you elected to pay by Check, you will receive a conformation e-mail from the ASMC when the Check is received. Regardless of your method of payment, you will receive a confirmation in the form of an e-mail from noreply@jotform.com describing the details of the
submission. If you do not receive these confirmations, contact the ASMC at: asmc722@gmail.com 

 

If your dues are not current, you will be informed to “Renew”, so that your work can be shown and be eligible for an award. If you are not a member, you will be asked to join through the website. If you have not paid the exhibit entry fee (either by check or PayPal) by December 1st, 2023 you will not be entered into the exhibit. 

 

Step 5 – DROP OFF ARTWORK 

DROP OFF ARTWORK on Saturday December 2nd, from 10am-noon 

Prior to traveling to MTPL, please check our website for any potential closure of the MTPL or our forced transition to a Virtual Exhibit. Prior to dropping off your artworks, please fill out and print a “BACK LABEL”; A tag number (TAG #) will be provided on Receiving Day that will identify your works for judging. 

 

Step 6 – END OF SHOW PICK-UP 

At the conclusion of the exhibit at MTPL, all artworks must be
removed following the closing reception. If you cannot do this yourself, please arrange to have it removed. If artwork remains, the ASMC will take possession of the items for 30 days, after which the artwork will be donated to a non-profit organization.

*NOTES:
At the end of the Submission form:

• if you select “Check”, click the "Submit" button. Please mail check to the ASMC. 

• If you select “PayPal”, click the PayPal Checkout button. You will be redirected to log into your PayPal account. After successfully paying through PayPal, your submission information will be automatically be
submitted. 

 

ASMC RESERVES THE RIGHT TO DISQUALIFY ANY ENTRY THAT DOES NOT ADHERE TO THE RULES

 

 

Art Society of Monmouth County Middletown, NJ 

Mailing Address 

Art Society of
Monmouth County
PO Box 722
New Monmouth, NJ 07748-0722