ART SOCIETY OF MONMOUTH COUNTY
PROSPECTUS
The “ASMC 2025 Summer Art Show & Sale”
Middletown Arts Center
36 Church St, Middletown, NJ 07748
(by the Middletown Train Station)
732 706-4110
Receiving of art: Saturday, July 26, 2025, 10am-12pm
Exhibit dates Monday 7/28 - August 23rd, 2025
ASMC Sponsored Luncheon and Reception Saturday, August 23rd
Luncheon from 1-3pm and Takedown of art3-4pm
Online registration is required begins Sunday, 7/6/2025
and ends on Friday, 7/18/2025 at midnight.
This Exhibit will feature artwork displayed at the
Middletown Arts Center and on the ASMC’s Website.
This Exhibit is open to all current members; an entry fee will be assessed. This Exhibit will not be judged, rather this is an event opportunity for you to have up to 3 pieces of your artwork displayed and for sale.
EXHIBIT REQUIREMENTS
· Online registration is required beginning 7/6/2025 on the ASMC website and will end on 7/18/2025 at midnight. A participant in this exhibit must be a fully paid current member.
· No age limit on completing the art
· Up to three entries per artists
· The artwork must be for sale. NFS pieces will not be accepted. The sale price should be based upon the matted and framed work. No nudes or political statements will be accepted.
· The artwork represented in your submitted JPEG file must be an original work by artist
· Artists are encouraged to insure their works, the ASMC is not responsible for damage or loss of artwork during the exhibit.
· Exhibit physical-entry restrictions; works exceeding 36”x 48” or in excess of 25lbs will not be accepted.
· A 10% commission to ASMC & a 10% commission to the MAC will be collected for works sold as a result of the Exhibit. Sales Tax remittance is the responsibility of the artist. Inquires for the purchase of art will be made to the ASMC’s email: info@artsocietyofmonmouthcounty.org. The artist will be contacted and connected with the potential buyer.
· The submission Form requires an Electronic Signature. To do this, press and hold your “Mouse” in the box until a dot is shown and you can “write” your signature holding the left “Mouse” button down. By providing this Electronic Signature you agree that the rules for this Exhibit will be followed, that the information is correct, and it is not subject to modification.
NOT A MEMBER? Join now and your membership is extended to 8/31/26.
Here is how to join or renew:
MEMBERSHIP INFORMATION
The ASMC Annual Membership starts September 1st and ends August 31st. If you are not current with your dues, your membership can be renewed by mailing a check for $30 for individuals or $40 for household, payable to the ASMC and mailed to the:
ASMC
PO Box 722
New Monmouth, NJ 07748-0722
Alternatively, you can use PayPal (accessed from our website).
If you are not a member, you can join the ASMC by going to the: “Join Us” Membership page at www.artsocietyofmonmouthcounty.org and follow the
instructions on the new Membership page.
After completing the new member form, you can pay using PayPal instead of mailing a check. Once your form and payment are received, you will be contacted by our Membership VP to welcome you. You may then enter the exhibit.
DROP OFF ARTWORK on Saturday July 24 from 10am-noon
Prior to traveling to the MAC Middletown Arts Center, please check our website for any potential closure or our forced transition to a Virtual Exhibit. Prior to dropping off your artworks, please fill out and print a “BACK LABEL”; A tag number (TAG #) will be provided on Receiving Day that will identify your works for judging.
END OF SHOW PICK-UP
At the conclusion of the exhibit at the Middletown Arts Center, all artworks must be removed following the reception (August 23rd, 1-3pm; Pickup from 3-4pm.) If you cannot do this yourself, please arrange to have it removed.
IF YOU MUST REMOVE YOUR ARTWORK PRIOR TO THE RECEPTION, PLEASE ADVISE THE ASMC AT asmc722@gmail.com OF YOUR INTENTIONS
The following six steps are involved in the submission process:
Step 1 – ARTWORK PREPARATION
Select your photographs taken with a camera or cell phone. Avoid glare, reflections and distortions (see instructions on our website).
Save as JPEG files on your device.
Select up to three (3) JPEG files of the works to be entered.
Resize your JPEG file(s). Resolution at 72 ppi; long side is equal or greater than 1000 pixels. File size must less than 3 MB.
- If you need assistance with resizing your photo, see instructions on our website.
- Mobile phone photographs are acceptable (submit as a JPEG file).
· Rename your JPEG file
-Select a Medium Code for the file:
O = Oils; A = Acrylics; WC = Watercolors; PA = Pastels; PH = Photography; MO = Mixed/Other; DR = Drawing
- Required Information for JPEG File Name:
“Medium Code_Name Last_Name First_Title”
Example: “PH_Smith_John_My Old Homestead”
Notes:
- Be sure that your JPEG file is properly resized and named before ‘Clicking” the “Submission Form” link.
- During on-line submission you will be asked to provide the dimensions: height (H) and width (W), both in inches, of the unframed artwork and the cost to a buyer to purchase the
artwork. Include any additional comments, such as: type of frame & matting available, cost options.
- By submitting JPEG files to the ASMC, you are granting permission for these files to be utilized for promoting shows and exhibits sponsored by the ASMC. It is further understood that the Copyright for said JPEG files remains with the submitting artist.
Step 2 – ENTRY FEE PAYMENT
TO ENTER THE EXHIBIT, YOU MUST BE A CURRENT MEMBER AND PAY A $10 ENTRY FEE FOR the first artwork and $5 for EACH Additional WORK SUBMITTED.
Payment Option 1 - Pay with Check (no cash accepted):
- Make check out to the ASMC; Memo “ASMC 2025 Summer Art Show & Sale”
- Mail check IMMEDIATELY to: ASMC, PO Box 722,
New Monmouth, NJ 07748-0722. ATTN: “ASMC 2025 Summer Art Show & Sale”
- You will receive an email from or contacted by the ASMC if your check has not been received.
Payment Option 2 - Pay using PayPal (found on Submission Form): - After you have filled in the required information on the Submission Form and selected PayPal as a method of payment, you will be directed to the PayPal site.
- Provide the “Entry Fee” and in the “Write a Note” box, please include your name and “2025 Summer Art Show & Sale”
- You may utilize your Debit Card or Credit Card instead of a PayPal account.
- You will receive a notice from PayPal showing payment.
Entry fees are non-refundable.
Step 3 – ARTWORK ENTRY
At this point in the Exhibition Submission Process, please make sure that you understand the requirements regarding entry, payment and what information you will receive from the ASMC and PayPal.
Note: the following addresses should be placed into your e-mail address book, to prevent the confirmation from ending up in your SPAM folder asmc722@gmail.com, info@artsocietyofmonmouthcounty.org and noreply@jotform.com.
You are now ready to register.
- The mandatory online registration period is from Sunday July 7th – Friday July 17th, 2025 @ midnight.
- Please note that Steps 4, and 5 are what to do after you register, and Step 6 refers to the End of Exhibit Pick-Up.
- To register, go to the bottom of this Prospectus and click {Submit}
Step 4 - CONFIRMATION OF SUBMISSION
Once you complete the Exhibition Submission Form in Step #3, you will receive an acknowledgment that your submission payment has been received by PayPal. If you elected to pay by Check, you will only be notified that the ASMC has not received your Check and that an alternative payment arraignment will have to be made. Regardless of your method of payment, you will receive a confirmation in the form of an e-mail from noreply@jotform.com describing the details of the submission. If you do not receive a conformation, contact the ASMC at asmc722@gmail.com.
If your dues are not current, you will be informed to “Renew”, so that your work can be shown and be eligible for an award. If you are not a member, you will be asked to join through the website. If your exhibit entry fee (either by check or PayPal) is not received by July 24, 2025, you must bring payment to Receiving with either a check or exact cash on receiving. If the check is in transit, we will return it to you after you have paid on Receiving Day.
Step 5 – DROP OFF ARTWORK
The receiving for the “2025 Summer Art Show” will be Saturday, July 26, 2025 between the hours of 10am – 12pm, at the Middletown Arts Center (MAC) located at 36 Church Street, Middletown, NJ 07748 (The MAC is located next to the Middletown train station)
- Prior to dropping off your works, please print and fill out a “BACK LABEL” for each work entered www.artsocietyofmonmouthcounty.org . TAG #’s will be provided by the Receiving Team.
- Prior to travelling to Middletown Art Center, please check their website for any closure of the MAC https://middletownarts.org
Step 6 – END OF EXHIBIT PICK-UP
At the conclusion of the “2025 Summer Art Show” at the MAC, all artworks must be removed following the reception on Saturday August 23rd at 1-3pm; (take down from 3-4pm.) If you cannot do this yourself, please make arrangements to have it removed.
IF YOU MUST REMOVE YOUR ARTWORK PRIOR TO THE RECEPTION, PLEASE ADVISE THE ASMC AT asmc722@gmail.com OF YOUR INTENTIONS
ASMC RESERVES THE RIGHT TO DISQUALIFY ANY ENTRY THAT DOES NOT ADHERE TO THE RULES